How to Handle Last-Minute Guest Requests Without Burning Out as a Host

You finally sit down to relax, and ding — a message comes in:
“Hey! Could we check out an hour later?”
Or worse: “Do you have a blender? My boyfriend’s doing a juice cleanse.”

If you’ve hosted even a handful of Airbnb guests, you’ve been there. These last-minute guest requests are part of the game — but if you don’t set boundaries, they’ll drain your time, energy, and mental space fast.

Here’s how smart Airbnb hosts handle last-minute guest requests without losing their minds — or their 5-star reviews.

1. Automate What You Can

✅ Use saved replies in the Airbnb app
✅ Set up auto-messages for check-in/out
✅ Include a digital house manual or FAQ with common questions

This handles 80% of the “where’s the WiFi” or “can we check out late” requests before they even message you.

2. Use a Clear House Manual

A solid house manual solves problems before they start.

✅ Add a section for late check-outs and early check-ins
✅ Include a list of amenities (what’s included vs. what’s not)
✅ Be clear about what’s off-limits

We recommend putting it in the Airbnb listing, your welcome message, and a printed sheet in the unit.

3. Have a “Yes, But…” Policy

You don’t always have to say no — but you can say yes on your terms.

✅ “Sure, you can check out at noon — it’s $35 to extend.”
✅ “We don’t have a blender in the unit, but there’s a Smoothie Bar 3 blocks away.”
✅ “We can accommodate early check-in if the cleaners are done. We’ll confirm by 1 PM.”

This keeps you helpful without being taken advantage of.

4. Batch Communication

You don’t need to reply within seconds. Airbnb’s response timer gives you 24 hours — and responding within an hour is usually enough.

✅ Set two daily times to reply (e.g., 9 AM and 6 PM)
✅ Turn off notifications during your off hours
✅ Train a co-host or VA to handle messages if needed

Protect your peace. Burnt-out hosts don’t get 5 stars.

5. When to Say No (Politely)

Not all requests deserve a yes — and the best guests respect boundaries.

🚫 “Unfortunately, we can’t accommodate that request due to our cleaning schedule.”
🚫 “Thanks for asking, but we don’t allow pets on the property.”
🚫 “To keep things fair for all guests, we stick to the checkout time listed.”

Professional tone. No drama. Done.

Need Help Managing Guests and Messages?

At BookedHosts, we handle all guest communication — check-ins, late-night questions, special requests, and more. We help you keep your ratings high without being glued to your phone 24/7.

📩 Email us at info@bookedhosts.com or scroll to the bottom of this page to apply for co-hosting.