7 Airbnb Communication Mistakes That Frustrate Guests

Great communication is the backbone of successful hosting. Guests don’t just rate your property—they rate how you made them feel, and that starts with every message you send. Yet many hosts accidentally sabotage their ratings by making simple communication mistakes. Here are 7 missteps to avoid if you want happy guests and 5-star reviews.

1. Slow Response Times
Guests expect quick replies, especially before booking and around check-in.

• Aim to reply within an hour
• Use automated responses for common questions
• Even a “Got your message, I’ll respond shortly” builds trust

2. Overwhelming Guests With Info
Bombarding guests with long walls of text is confusing.

• Break information into short, scannable messages
• Send details when they’re relevant (check-in info on arrival day)
• Use bullet points for clarity

3. Being Too Formal or Robotic
Guests want to feel welcome, not like they’re talking to a call center.

• Use a friendly, warm tone
• Personalize messages with their name
• Add small touches like “Hope your travels are going smoothly”

4. Ignoring Guest Concerns
Nothing frustrates guests more than feeling unheard.

• Acknowledge concerns immediately, even if you don’t have the solution yet
• Follow up quickly with updates
• Show empathy before offering fixes

5. Giving Vague Instructions
Unclear check-in or checkout directions create stress.

• Send step-by-step instructions with photos
• Include parking details and Wi-Fi info in one place
• Avoid assumptions—spell everything out

6. Not Checking In Mid-Stay
Guests like knowing you care without feeling micromanaged.

• A simple “Hope everything’s going well—let me know if you need anything” goes a long way
• Mid-stay check-ins often catch small issues before they become big problems

7. Forgetting the Farewell
Guests remember how you close the stay.

• Thank them warmly at checkout
• Mention you’d love to host them again
• A thoughtful goodbye message encourages 5-star reviews

Communication Makes or Breaks Hosting
Even if your space is beautiful, poor communication leaves a bad taste. By staying prompt, clear, and personal, you’ll build trust and earn the reviews that keep your Airbnb thriving.

Need help with guest messaging systems or full-service communication management? BookedHosts has you covered. Email info@bookedhosts.com or scroll down to submit your property today.